How Do We Support?

  • Proposal
    Concept Note

    Reject
  • Accept
  • Funding
    Application

  • Due
    Diligence
  • Vetting
    by Trustees

    Reject
  • Approve
  • Project
    Implementation

  • Proposal
    Concept Note

    Reject
  • Accept
  • Funding
    Application

  • Due
    Diligence
  • Vetting
    by Trustees

    Reject
  • Approve
  • Project
    Implementation

Proposal Concept Note

Organizations interested in applying for our funding should submit a proposal concept note up to three pages by email or mail. We accept concept notes throughout the year in order to accommodate needs with flexibility. However, applicants should allow ample time for the necessary vetting procedures. The concept note should include but not limit to the following:

  • 1

    Program/project name

  • 3

    Implementation duration

  • 5

    Key deliverables

  • 7

    Intended impact and outcomes

  • 2

    Objectives

  • 4

    Target beneficiaries

  • 6

    Budget summary

  • 1

    Program/project name

  • 2

    Objectives

  • 3

    Implementation duration

  • 4

    Target beneficiaries

  • 5

    Key deliverables

  • 6

    Budget summary

  • 7

    Intended impact and outcomes

Funding Application

We will invite organizations to submit a full funding application should the Foundation find the initial proposal concept a viable one in addressing specific social need(s). Full guidelines for the funding application will be provided when we make the invitation.

Vetting by Trustees

Funding applications are discussed and vetted by Trustees on a regular basis throughout the year. We will inform applicants the results at the earliest possible time to ensure that the approved proposals will be implemented in a timely manner.

Vetting Criteria

The following criteria will be used in evaluating funding applications:

  • 1

    Meeting the Foundation’s mission and core values

  • 2

    Meeting community needs
    There is a demonstrated demand for the services outlined in the proposal.

  • 3

    Innovativeness
    The proposal adopts an innovative approach in addressing or meeting the needs of the community and/or target beneficiaries.

  • 4

    Deliverables
    There are clearly defined output and outcome measurement and/or performance indicators.

  • 5

    Cost-effectiveness
    The services and project/program will be operated in a cost-effective manner.

  • 6

    Life span
    If the proposal involves funding of premises renovation and/or fitting-out, the said premises should not have undergone a major renovation within the past five years nor have a remaining life span (e.g. lease term) of less than three years.

  • 7

    Organization’s capacity
    The organization should:
    – possess a good reputation and track record operating its services in an efficient and effective manner.
    – possess proven experience, expertise and manpower resources to deliver the proposed project/program.
    – have an established governance structure to ensure compliance with the Foundation’s requirements on monitoring and reporting.

  • 8

    Prior collaboration (if any)
    The Foundation’s prior funding experience with the organization.

  • 9

    Alternative/other funding source
    The fund-raising capabilities of the organization.

  • 10

    Other criteria deemed appropriate and necessary

Project Implementation

Notification Letter

Once the funding application is approved, the grantee will receive a notification letter setting out the terms and conditions of the grant.

Cost Overrun

The grantee should be responsible for covering any cost overrun of the project/program. The Foundation may consider, but is not obligated, to provide additional funding on cost overrun if satisfactory justifications are provided. The additional funding would be subject to approval of the Trustees.

Monitoring and Reporting

We believe that the key to the successful implementation of a project/program relies on an effective partnership between our collaborators and us. Therefore, during the implementation period, we will arrange on-site observations and meetings. We will also request progress updates, mid-term and/or final reports and evaluation data, etc. to ensure the appropriate use of the grant.

Capacity Support

We will also offer professional advice and guidance to organizations which require specific expertise and knowledge for project/program implementation. We value the opportunity to help collaborating organizations enhance capacity, enrich resources and build meaningful networks.

Acknowledgement

The Foundation’s contribution should be appropriately acknowledged by the grantee.

For funding enquiry, please email to info@dhchenfoundation.com