How Do We Support?

  • Donation
    Application
    Submission

  • Donation Application Review

  • Vetting
    Process

  • Program
    Implementation

  • Donation
    Application
    Submission

    Reject
  • Accept

  • Donation Application Review

  • Due
    Diligence

  • Vetting
    Process

    Reject
  • Approve

  • Program
    Implementation

  • Donation
    Application
    Submission

    Reject
  • Accept

  • Donation Application Review

  • Due
    Diligence

  • Vetting
    Process

    Reject
  • Approve

  • Program
    Implementation

Donation Application Submission

We accept donation applications throughout the year. Applicants interested in applying for our donation should complete the corresponding Donation Application Form, upload the required documents and allow ample time for the review and vetting process.

Please complete the corresponding form:

  1. General Applicants: Form A01 (please click HERE)  
  2. Universities funded by the University Grants Committee in Hong Kong: Form U03 (please click HERE)

**Due to system maintenance, Form A01 and Form U03 will be out of service during 10 December 2024 from 3:00 p.m. to 5:00 p.m. (Hong Kong time).

Documents required to be uploaded during the online application process for due diligence:

For General Applicants:

  1. Section 88 Tax Exemption Certificate (if applicable);
  2. Latest annual report of the applicant organization (if applicable);
  3. Certificate of Incorporation, Business Registration, or Society Registration Certificate (if applicable);
  4. Full names (in Chinese and English) and titles of current Members, Founder Member(s), and Board of Directors of the applicant organization (mandatory);
  5. Full names (in Chinese and English) and titles of Chief Executive Officer/ Executive Director/ Principal or equivalent position (mandatory);
  6. Latest audited financial statement (mandatory);
  7. Concept Note/Proposal (mandatory) to include:
  • 1

    Program name;

  • 3

    Objectives of the program;

  • 5

    Target beneficiaries;

  • 7

    Key deliverables;

  • 9

    A brief landscape review (comparable service and key players in the community); 

  • 2

    Background of the applicant organization and the program;

  • 4

    Program period;

  • 6

    Implementation summary and duration;

  • 8

    Intended impact and outcomes;

  • 10

    Budget summary.

  • 1

    Program name;

  • 2

    Background of the applicant organization and the program;

  • 3

    Objectives of the program;

  • 4

    Program period;

  • 5

    Target beneficiaries;

  • 6

    Implementation summary and duration;

  • 7

    Key deliverables;

  • 8

    Intended impact and outcomes;

  • 9

    A brief landscape review (comparable service and key players in the community); 

  • 10

    Budget summary.

For Universities funded by the University Grants Committee in Hong Kong:

  1. Organizational chart that shows the position of the Unit under the University structure;
  2. Organizational chart that shows the governance structure of the Unit, including full names (in Chinese and English) and titles of related personnel;
  3. Full names (in Chinese and English) and titles of key person(s) responsible for the program in word format (e.g. Faculty Head / Director / President / Key Researcher / Program In-charge);
  4. Concept Note/Proposal (mandatory) to include:

  • 1

    Program name;

  • 3

    Objectives of the program;

  • 5

    Target beneficiaries;

  • 7

    Key deliverables;

  • 9

    A brief landscape review (comparable service and key players in the community); 

  • 2

    Background of the applicant organization and the program;

  • 4

    Program period;

  • 6

    Implementation summary and duration;

  • 8

    Intended impact and outcomes;

  • 10

    Budget summary.

  • 1

    Program name;

  • 2

    Background of the applicant organization and the program;

  • 3

    Objectives of the program;

  • 4

    Program period;

  • 5

    Target beneficiaries;

  • 6

    Implementation summary and duration;

  • 7

    Key deliverables;

  • 8

    Intended impact and outcomes;

  • 9

    A brief landscape review (comparable service and key players in the community); 

  • 10

    Budget summary.

Donation Application Review

We may request applicants to provide additional information and documents during the review process. We will be in touch with the applicant if its application is shortlisted for further consideration. If the applicant does not hear from us within six months from the Donation Application Form submission date, the applicant may consider its application unsuccessful.

Vetting Process

We vet donation applications by the Vetting Criteria regularly. We will inform applicants of the results at the earliest possible time to ensure the approved program will be implemented promptly.

Vetting Criteria include:

  • 1

    Alignment with the Foundation’s vision, mission, and values;

  • 2

    Possibility to create synergies with the Foundation’s existing programs or partners;

  • 3

    Alignment with the applicant organization’s strategic development; 

  • 4

    Applicant organization’s capacity
    The applicant organization should:
    – possess a good reputation and track record operating its services in an efficient and effective manner;
    – possess proven experience, expertise and manpower resources to deliver the proposed project/program;
    – have an established governance structure to ensure compliance with the Foundation’s requirements on monitoring and reporting.

  • 5

    Possibility of bringing long-term impact to the community

  • 6

    Innovativeness of the program

  • 7

    Sustainability of the program
    If the proposal involves seeking funding for renovation and/or fitting-out, the said premises should not have undergone a major renovation in the past five years or have a remaining life span (e.g. lease term) of less than three years.

  • 8

    Other criteria deemed appropriate and necessary

Program Implementation

Donation Terms and Conditions

We will provide the grantee with the terms and conditions of the donation once the application is approved.

Cost Overrun

The grantee is responsible for any cost overrun of the program.

Monitoring and Reporting

We believe the key to successfully implementating a program relies on an effective partnership. During the program implementation period, we will engage with the grantee regularly via meetings, calls, and on-site visits. We will also request the grantee to provide progress updates, reports, and evaluation data to ensure the appropriate use of the donation.

Capacity Support

We offer professional advice and guidance to grantees during program implementation. We value the opportunity to collaborate with the grantee to enhance its capacity, enrich resources and build meaningful networks.

Acknowledgement

The grantee shall acknowledge the Foundation’s contribution in accordance with our guidelines.

For inquiry, please reach out to the Above and Beyond Institute at abi_dhcf@dhchenfoundation.com .