The D. H. Chen Foundation is currently hiring an Office Administrator.

We are now seeking a values-driven, proactive, and organised Office Administrator to join our team to provide all-rounded general administrative and user-centric support. The role of Office Administrator manages the reception and is the first point of contact for all visitors and callers, and executes administrative duties as assigned by the Assistant Administrative Manager.

Key Responsibilities
Reporting to the Assistant Administrative Manager, the duties of the Office Administrator include:

• • Reception Management – manage and handle day-to-day reception duties, attend to telephone calls and enquiries, respond to emails, and manage correspondence; welcome visitors and guests; handle mail and courier; assist in scheduling meetings and maintaining room calendars for team members; maintain and keep the reception area and meeting rooms presentable and clean;
  • Office Administration and Management – provide support on office maintenance; assist with office supplies management; manage warehouse inventory; update and maintain log books and records; maintain and keep the office clean and safe;
  • Communications and Events Administration – support the team members to organise, update, and maintain a library of materials, books, and contact lists; assist with the organisation and production of festive gifts and materials; provide administrative, technical, and logistic support for meetings, events, activities, and workshops;
  • Provide administrative and operational support to various functional teams across the organisation, and assist with ad hoc tasks or projects as assigned from time to time.

Core expertise, knowledge and experience
We are looking for a candidate who has:

• • Diploma or above;
  • Minimum 5 years of relevant working experience;
  • Reliable, responsible and able to work independently with minimal supervision;
  • Well-organised, detail-oriented, effective time management skills with the ability to prioritise multiple tasks;
  • Adaptable, self-motivated and proactive learner with a positive can-do attitude;
  • Values-driven, collaborative, and team-oriented;
  • Strong communication skills with good command of both written and spoken English and Chinese;
  • Proficient in Microsoft Office 365 (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and OneDrive) and Adobe PDF. Knowledge of Canva and Adobe Creative Cloud is an advantage;
  • Immediate availability is highly preferred.

To apply, please send your full resume and cover letter (stating your current and expected salary) to mandy.chow@dhchenfoundation.com. Shortlisted applicants will be contacted for an interview.

Applicants who are not invited to an interview within two months may consider their applications unsuccessful.

We are an equal opportunity employer. All applications will be treated in strict confidence and only be used for selection purpose.

About The D. H. Chen Foundation
The D. H. Chen Foundation (Foundation) is a Hong Kong family philanthropic trust established in 1970 by Dr. Din Hwa Chen, the founder of Nan Fung Group, an ardent philanthropist and a devout Buddhist. Guided by Dr. Chen’s motto “Care for others as well as you would care for yourself”, the Foundation aspires to build a compassionate society and promote compassion-based values.

Through its five Institutes, namely Wellbeing, Education Excellence, Mindful Living, Impact Strategy, and Above and Beyond, and its latest purpose-driven venture D’ Hub, a 14-storey building located in Prince Edward, Kowloon, the Foundation puts compassion into action. It steers, supports, and develops numerous innovative, impactful and sustainable initiatives with community partners to enrich lives and address emerging societal needs.